Managing Competitive Events

This page is designed to help chartered associations manage competitive events at the regional/area and state/country level. We want to provide information, forms, files, and processes that are used at the International level in hopes they are duplicatable by states. Please use any and all files that may be applicable to you. We are updating this page so that most files are included in Word, so they may be easily edited. If you need a file in a different format than is listed below, please contact Bergen Morehouse as we may have it already created.  

Job Descriptions:

Event Manager Job Description
Quality Assurance Job Description
Bus Captain Job Description
Section Leader Job Description
Timekeeper Job Description
Report & Evaluation Room Facilitator Job Description
Orientation Check-in Job Description
Testing Proctor Job Description
Patient Job Description
Event Assistant Job Description

Orientation Meeting Checklists:

Event Manager / Quality Assurance Orientation 
Event Personnel Orientation
Judge Orientation
Competitor Orientation

Making it Happen:

Event Personnel Needs Chart - Who is needed to run each event? (version for ILC 2018)
Master Event Summary 
Section Summary Form
HOSA Check-in/Out Process

  • These are important communication notes between HOSA staff and the volunteers managing individual events
  • Sample CERT in Word and PDF
  • Sample Extemporaneous Writing in Word and PDF
  • Files for all events available upon request 

Round Two Info Sheets

  • These are file posted online at ILC for competitors who advance to round two. They give important details about the round two event and what competitors can expect. 
  • Sample Clinical Nursing in Word and PDF
  • Sample Veterinary Science in Word and PDF 
  • Files for all events available upon request

Timekeeper Logs

  • These are files that the timekeeper completes in each section as each competitor/team competes. They give us valuable information about how long each competitor takes and the topics that are being used. They are vital at the international level to help ensure the time allowed in our events is adequate, but may also be useful at the state level to gather similar data. 
  • Sample Public Health
  • Sample Personal Care
  • Sample Community Awareness
  • Files for all events available upon request

18-19 Gotta Have it Chart - State Advisor Version

  • A list of all supplies needed, as provided by the state association, for each event) Click Here for the Competitor Version. 

Sample Skill Scenario


Judge Fact Sheets

  • These are "cliffnotes" versions of the guidelines that can be given to judges to help orient them to their role in judging
  • Sample Medical Spelling in Word and PDF
  • Sample Biomedical Lab Science in Word and PDF
  • We have files like this created for all events that use judges. If you would like copies of these to implement at the state level, please email

Judge FAQs/Tips
Judge Information Video
Judge Recruitment Video
     Judge Information/Recruitment Video Script (In case a chartered association would like to make their own version of the videos)


Distribution of Appointment Times - NEW process this year! 
HOSA Room Set Diagrams

  • A listing of how competition rooms should be set up for each event. It explains how to set the tables for testing events, presentation events, special situation events like HOSA Bowl, Biomedical Debate, etc. This file is a WONDERFUL resource when coordianting event space and room setups with conference facilities. 

CE Best Practices
Competitive Event Management Guide

Review CE Appendices