Managing Competitive Events

This page is designed to help chartered associations manage competitive events at the regional/area and state/country level. The goal is to provide information, forms, files, and processes that are used at the International level in hopes they are duplicatable by states.  Most files are included in Word, so they may be easily edited as needed. For questions, please contact us.

Components of the CE Management Team:

Lieutenant and Chair Checklists:


Conference Planning:


Event Personnel Job Descriptions:

ILC Orientations:

Making it Happen On-Site:

Documentation, Documentation, Documentation!

These are important communication notes between HOSA staff and the volunteers managing individual events.

Round Two Info Sheets
These are posted online at ILC for competitors who advance to Round Two. They give important details about the Round Two event and what competitors can expect. 

Event Timing

Timekeeper Logs
These are files that the timekeeper completes in each section as each competitor/team competes. They give HOSA valuable information about how long each competitor takes and the topics that are being researched/presented. These are vital at the international level to help ensure the time allowed in our events is adequate, but may also be useful at the state level to gather similar data. 

Event Flowcharts
Flowcharts are used in Public Health, Forensic Science, Creative Problem Solving/Dynamic Decisions, and Parliamentary Procedure to help these events run on time. 


Judge Fact Sheets
These are "cliffnotes" versions of the guidelines that can be given to judges to help orient them to their role in judging.

  • Sample Medical Spelling in Word and PDF
  • Sample Biomedical Lab Science in Word and PDF
  • Files for all events, so you can edit, available upon request 


Scoring and Tabulations:




Tips for State Advisors - Planning for the State's CE role at ILC:

CE Management Guide Acknowledgements